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Email: ps_copiers@ucsc.edu

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Santa Cruz, CA 95064-1077

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How the Copier Program Recharge System Works

Summary: Learn how the Copier Program collects, stores and distributes charges for copies made by units and departments that have copiers with access equipment.

1. Card terminals record the number of copies made by each card, and an accumulator records copies made by each code.
2. Once a month, Copier Program staff go to each copier that has a card terminal or accumulator and they download the stored information from the terminal or accumulator into a laptop computer (using a program called Recap.)
3. This downloaded information is imported into a Copier Program database, which in turn is used to create the recharges. (The Copier Program database contains each card or code number, user name, account name, FOAPAL and the business office or budget manager where monthly recharges are to be sent.)
4. The recharges are downloaded into Banner FIS.
5. Reports are sent to each business office or budget manager. The business office is expected, in turn, to send a copy of the recharge reports to respective budget managers as needed. These reports also show where a card was used on campus, by the copier ID number. (All Copier Program data is reconciled to the meter readings on each copier prior to billing.)

In summary, the Copier Program uses a complex billing system that utilizes a collect program (Recap) installed on a laptop computer that interfaces with Danyl D-5000 card reader terminals or 10KE-Plus Accumulators (code access equipment), a FilemakerPro data and billing program, and directly downloads into Banner FIS. In addition there is an internal tracking program for site locations.

Last revised: January 07, 2008 (am)